Academia Panamericana de Ingeniería
Academia Pan-Americana de Engenharia
Pan American Academy of Engineering
In force as from December 1º, 2008
TITLE I CREATION, LINKS AND LOCATION
TITLE II OBJECTIVES AND PURPOSES
TITLE III POWERS
TITLE IV MEMBERS. CONDITIONS
TITLE V DUTIES AND RIGHTS OF THE MEMBERS
TITLE VI NOMINATION, ELECTION AND TERMINATION OF THE CATEGORY OF THE MEMBER.
TITLE VII WORKING, INFORMATION AND CONTROL INSTRUMENTS
TITLE VIII MEETINGS OF THE ACADEMY
TITLE IX BOARD OF DIRECTORS
TITLE X FUNCTIONS AND DUTIES OF THE AUTHORITES OF THE ACADEMY
Article 38 The duties and responsibilities of the President are:
38.1 Preside the Academy and ensure compliance with these By-laws. Represent the Academy before all private or public Institutions or Organizations of any nature and in all types of meetings where matters of interest to the Academy are discussed.
38.2 Summon and preside the Plenary Sessions of the Academy and the Sessions of the Board of Directors and take part, should he consider it convenient, in the Sessions of the Advisory Board and in all Commissions or working groups that should be created.
38.3 Carry out the Resolutions taken at the Plenary Sessions of the Academy.
38.4 Represent the Academy, legally in person or by means of legal representatives.
38.5 Organize and coordinate human, financial, technical and material resources necessary for carrying out the activities of the Academy.
38.6 Manage, together with the Secretary and/or the Treasurer, the funds and property of the Academy according to the budget forecasts. Authorize payments and all other type of disbursements provided for in the Budget.
38.7 Adopt, in agreement with the Secretary, all measures of an administrative nature not provided for in these By-Laws, reporting on these decisions to the Board of Directors.
38.8 Together with the Secretary, or the Assistant Secretary , sign the Minutes of all Sessions held by the Academy.
38.9 Prepare an Annual Report of Activities of the Academy including the results of his/her mission related to the purposes and objectives established by these By Laws and the decisions and resolutions approved by the Plenary Sessions.
38.10 Control and sign all documentation that must be submitted by the Secretary and the Treasurer at the Plenary Sessions of the Academy and the meetings of the Board of Directors. Ensure that this documentation is available with thirty (30) days anticipation to the corresponding meeting.
Article 39 The duties and responsibilities of the President Elect are:
39.1 Participate with voice and vote in the Sessions of the Academy and the Meetings of the Board of Directors.
39.2 Represent the President when so requested.
39.3 Cooperate with the President in the supervision of the activities of the Academy.
39.4 Participate with the President, the last President, the Secretary and the Vice Presidents in the preparation of a preliminary Biennial Plan of Action established in paragraphs 23.1 and 42.5.
39.5 Prepare in consultation with the President, Reports, communications and press releases for their publication or diffusion.
Article 40 The duties and responsibilities of the last President are the same as those of the President Elect.
Article 41 The Vice-Presidents, in the order that they have been elected , shall replace the President in his functions whenever necessary, exercising all his rights and duties. Should the President resign, be dismissed, die or remain permanently disabled, the First Vice-President and in case of impediment the Second Vice President shall fill the remaining term of office. The Vice-Presidents shall also cooperate with the President in the supervision of the activities of the Academy.
Article 42 The Secretary's duties and responsibilities are:
42.1 To attend all the Sessions of the Academy and the meetings of the Board of Directors.
42.2 To represent the Academy when the President should expressly request it.
42.3 To manage administrative personnel and secretarial services and to perform on time all the activities entrusted to the Secretary or to the Secretariat of the Academy in these By Laws.
42.4 To prepare, in agreement with the President, the Agenda for the Plenary Sessions and the meetings of the Board of Directors and to send out the corresponding invitations with thirty (30) days notice.
42.5 To prepare, in agreement with the President, the President Elect, the last President and the Vice-Presidents, a preliminary version of the Biennial Plan of Action and send it by electronic mail to all the Members, who must issue their opinion and contribute other ideas and points of view. The Plan of Action, together with the opinions of the Members will be considered by the Board of Directors and a project shall be prepared to be debated and approved by the Plenary Ordinary Session.
42.6 To organize and supervise the files and library of the Academy and supervise the exhibition of objects of art and other goods that are part of the patrimony of the Academy.
42.7 To supervise the editing of bulletins, pamphlets, books and magazines, and ensure that they are sent to all Members. Organize and update a Site on Internet or another electronic medium to inform and diffuse activities.
42.8 To carry an updated roster of all the members and their different categories , including biographical background, addresses, telephones and other pertinent data . The register is confidential and cannot be commercialized.
42.9 To act as coordinator in Commissions, Committees and Working Groups.
42.10 To organize and exercise the function of Secretary at the Plenary Sessions and the meetings of the Board of Directors, writing the corresponding Minutes and signing them with the President.
42.11 To prepare all legal, technical and administrative documentation or information regarding the Plenary Sessions and the Board of Directors' meetings, writing the corresponding Minutes and signing them with the President.
42.12 To prepare, consulting with the President or other and other authorities of the Academy, press reports, press releases and resumes of activities for publication or diffusion.
42.13 To keep Registers of Minutes updated, having them signed by the responsible authorities.
42.14 To exercise other functions required or delegated to him/her by the President.
Article 43 The functions described in the paragraphs of Article 42 may be partially delegated in an Assistant Secretary if it is so decided by the Board of Directors.
Article 44 The duties and responsibilities of the Treasurer are : :
44.1 To organize and exercise the financial management and accounting of the Academy, keeping under his/her responsibility the obligatory accounting ledgers. The Treasurer may delegate accounting operations in an Assistant Treasurer elected according to paragraphs 33.1 and 34.4 of these By Laws.
44.2 To assure that Members comply with their financial obligations to the Academy. He or she shall sign statements of account, and certify invoices and receipts.
44.3 To collect membership fees, donations, subsidies and any other contribution and determine, in agreement with the President, disbursement of funds.
44.4 To keep under his/her direct care and responsibility the assets of the Academy, its funds, values and possessions.
44.5 To prepare the Biennial Budget according to paragraph 24.1 to be considered by the Plenary Ordinary Session. Send it with thirty (30) days anticipation to all the Members.
44.6 To prepare and sign the Annual Financial Statements ending on 31 st December of each year and send it to the members of the Board of Directors thirty (30) days before the annual meeting. Send to the members of the Auditing Committee by e-mail with an anticipation of 30 days the Annual Financial Statements for the two periods previous to the Plenary Ordinary Session in order that they be considered at this meeting.
44.7 To prepare a Report with the Statement of Income and Expenditures up to the month previous to each meeting for the Annual Meeting of the Board of Directors.
44.8 To keep the roster of Members updated with the status of their accounts and periodically inform the President and prepare a Report for the Board of Directors and the Plenary Ordinary Session.
44.9 To accomplish other functions as required by the President.
Article 45 The duties and responsibilities of the Director Members are:
45.1 Attending with a right to vote, the meetings of the Board of Directors.
45.2 Exercise the functions or tasks that the Board entrusts them with.
45.3 Replace the Secretary or the Treasurer in case of resignation, death or inability to perform the responsibilities of that office, as indicated by the President.
Article 46 It is the duty and responsibility of the Alternate Members, to replace, at the request of the President, a Member Director that is absent temporarily or permanently.
TITLE XI ELECTION COMMITTEE
TITLE XII ADVISORY BOARD
TITLE XIII AUDITING COMMITTEE
TITLE XIV ASSETS
TITLE XV MODIFICATIONS TO THE BY-LAWS
TITLE XVI DISSOLUTION AND LIQUIDATION
TITLE XVII OFFICIAL LANGUAGES
By Laws approved by the International Board of UPADI in San José, Costa Rica, 1996
Modified by the Plenary Extraordinary Session of the Academy – Mexico 2004
Modified by the Plenary Extraordinary Session of the Academy, Brasilia , Brazil . December 2008
